It’s time for vacation. You’ve earned it, and this year, you’re going somewhere nice. Vacation is over. You dread coming back to work and finding a stack of unanswered emails in your inbox. Pushback against that sense of impending doom by setting your out-of-office replies in Outlook. Follow along and I’ll show you how.

Open your Outlook email program, you must login Hotmail or Outlook before (you can learn how to login Hotmail here). Left-click on the File tab at the top of the screen. Left-click the Automatic Replies button.

The default is set to “Do not send automatic replies”. Click the “Send automatic replies” option.

To send the replies, only during a specific time range, check the “Only send during this time range” option.

Then, set your start time and date, followed by an end time and date.

Next, compose your message in the “Inside My Organization” tab.

You can change the font, font-size, color, and other options for this message. This message will be sent to anyone who is part of your organization’s domain.

If you would like to send auto-replies to senders outside your organization, click on the Outside My Organization tab.

Click the “Auto-reply to people outside my organization”.

Choose whether to send auto-replies to only your contacts, or to everyone outside your organization who sends you an email by clicking the appropriate option.

Compose your message for the “Outside My Organization” tab.

Now that you’re done setting up auto-replies, let’s take a look at the Rules… option. These rules allow you to specify actions on incoming messages while you are out of the office.

Left-click the Rules… button. Click “Add Rule…”.

From the Edit Rule window, you can set a variety of options that incoming messages must meet before a rule is applied.

  • From: specify a sender’s email address to act upon by clicking the button or typing the address in the field.
  • Sent to…: If the email is sent to someone else as well as you, you can specify their email address here.
  • Sent directly to me: check this option to auto-reply when email is sent directly to you.
  • Copied (Cc) to me: check this option to auto-reply if you are on the Cc: line of a sender’s email.
  • Subject: specify that email must contain a specific subject before you auto-reply.
  • Message body: specify that the email must contain a specific message before you auto-reply.
  • Do not process subsequent rules: tell Outlook to stop applying rules to the message after this one.
  • Advanced: specify additional conditions an email must meet such as size, date received, importance, sensitivity, the presence of an attachment, or exclusion based on matched criteria.

Once you’ve specified the criteria an incoming message must meet to have rules applied, we need to tell Outlook what to do with these filtered messages. You can perform the following actions.

  • Alert with: which shows a text message or plays a sound that appears on your computer screen.
  • Delete: to send the incoming email straight to the trash.
  • Move to: filters the incoming message to a specific folder.
  • Copy to: copies the incoming message to a specific folder but also leaves it in your general inbox.
  • Forward: forward the incoming message to another person or people. You can leave forwarded messages as they are, or include them as an attachment in another email.
  • Reply with: you can set up a custom email template to reply with that differs from the message that we set up earlier or
  • Custom: if you have installed third-party add-ins with custom actions, you can select them here.

Once you’ve created the applied actions for your incoming message, click “OK” to go back to the rule management window.

You can rearrange the rules in the order you want them to run, with the top-most rule running first.

When you’re done organizing your rules, click “OK” to go back to the automatic replies main window.

Once you’re satisfied with your setup, click “OK”.

That’s it.

Go enjoy your vacation. Leave the world of work behind for a while. Enjoy the good things in life.

Do me a favor: if you got something out of this, share it with someone else who might find it useful. You can bookmark my website, as I promise to keep putting out new information all the time. As always, thanks for watching, and I’ll see you next time.

Do you ever find yourself working with software, and you just can’t figure out exactly what you want to do, and it gets frustrating and then you look online, and you find some terrible tutorial that you can’t understand what the person is saying, and they recorded it with a tinny microphone, and you just get frustrated, and you slam your coffee cup down on the desk, and then you spill your coffee all over your important papers and then that’s it. You just walk out of the building with your head hung low. Well, we’re going to try and prevent that today. We’re going to do something in regards to Outlook 2016.

Do you ever find yourself sending the same email as Hotmail, Outlook or Gmail to clients and co-workers over and over again? Today I’m going to show you how to reduce tedium and repetitive stress injuries by setting up an email template in Outlook 2016. This tutorial should cover Outlook as well. With this template you’ll be able to make adjustments if needed, then fire it off into the ether and walk out of that building with your head high. Your phalanges will thank you later.

How to Set Up Email Templates in Outlook 2016

To get started you need to create an email that will serve as your template. It can be anything – you can type it in a Word document you can type it in Notepad – however you’d like to do it.

In Outlook under the “Home” tab, click “New Email” or press Ctrl + N on the keyboard to create a blank email. I’ve created my form email in Word for the purposes of this tutorial and will paste the text into the body of the email.

For a pro tip, press Ctrl + A to select all the text in the document, press Ctrl + C to copy the text, and then press Ctrl + V to paste the text into the body of the email. Or you can type something you want in you main email.

Next, add a subject to your email template. Make it genuine to ensure your email doesn’t go straight into the junk mail of the person who receives it.

How to Set Up Email Templates in Outlook 2016

Click on the “File” tab, choose “Save As” and select “Outlook Template” under the “Save as type:” dropdown menu.

I recommend not changing the folder location here as this is where Outlook will look for your email templates.

Click “Save”, and now your template is available to be used any time you need it. You can discard the email you created, as it has been saved as a template.

Awesome! No more worries about carpal tunnel surgery.

Now how do you access the email template you just created?

Under the “Home” tab, click “New Items”, then “More Items”, then “Choose Form”.

Under the “Choose Form” window, select “User Templates in File System”.

Up comes a list of your saved email templates Choose the one you need from the list and click “Open”.

The template opens as a new email. Make any changes you need, and fire it off to your eager subscribers.

Note that making changes to the email here does NOT make changes to the template itself.

In order to update the template, make any changes to the email you’re currently working on, and use the steps we just took to once again save it as a template with the same name. And that’s it for today.

Before your know it, you’ll be a master of your desktop software and be cruising for that promotion to Executive VP, a company car, and a key to the executive washroom.

In our next tutorial, I’m going to show you how to add items to the Ribbon in Outlook. And it works for other Microsoft Office programs as well. And adding these items to the Ribbon will allow you to get to your email templates with the click of a button instead of having to go through all those steps.

If you know anyone who wants a shot at VP, or just needs a way to get their email out faster share the video with them.

If you found the tutorial useful be sure to bookmark my Website, as we’re always adding new content.  As always, thanks for reading, and we’ll see you next time.

I would like to share with you just three tricks to use in Microsoft Outlook that have completely changed my email experience and general workflow. We all know how overwhelming an inbox can be, and many of us feel the immediate impulse to answer those emails rather than letting them linger.

I like to call this the “culture of immediacy”, the idea that because something can be immediate, it should be. These tips I’m about to show you are designed to help you break free of that culture, give yourself permission to focus deeply on your work, and invite you to consider a fresh outlook on your Outlook experience.

#1: Turn your desktop alerts off!

My recommendation is to consider turning your desktop alerts off entirely when you intend to work on major projects.

First, you will want to access your Outlook. Make sure it’s open, then click File, find Options, and ensure that you are in the Mail settings (the Mail menu).

When you scroll down, you will find a section called Message arrival.

Be default, when you receive new mail your Outlook will play a sound, change your mouse pointer, show an icon, and display a Desktop Alert.

So let me demonstrate what happens. I will send a Hotmail email message to myself to show you what happens. I hear a sound, there’s this new notification over here, and if I was working on something else, my attention has now been diverted or I might click this email to answer it rather than continue my work.

So again, this is about avoiding work disruptions. So let me return to where I was at in my Options menus to see how I could remedy this.

In order to turn these alerts off, all you have to do is uncheck the boxes you don’t want anymore. When you turn these alerts off, you are able to

A) work for long durations on a given task without interruptions, and then you’re able to turn them back on if you need to at a later time, or

B) you can feel empowered to just turn them off entirely and keep them off limiting your email checking to only certain times that you designate during your workday.

#2: Choose a different start and exit location!

The second tip I would like to share involves accessing the Advanced menu. So just as there was a Mail menu, we have an Advanced menu on the side.

Find the section labeled Outlook start and exit. That’s near the top. By default, your Outlook is designed to show you your inbox as soon as its opened.

So again, that culture of immediacy assuming that the first thing you’ll want to do is respond to other people. My recommendation would be to consider choosing another place.

For example, my Outlook is set up to open to my Calendar which means that before I am answering any emails or responding to questions or addressing other people’s tasks. I have had the opportunity to look at my schedule for the day as well as tasks I’ve been given for the day.

It’s become a much calmer, focused way to begin my day’s work. So let me show you how to do that.

What you’re going to do is click Browse. The same way you might attach a file to an email, and choose the place that you want your Outlook to open to. Be sure to click OK to save any of these settings that you change in these menus on the side.

#3: Utilize Atomic Learning

My final tip would be to explore all of the bells and whistles of Outlook such as Tasks, Notes, and the Scheduling Assistant through the web-based training videos available at Atomic Learning for the Butler community. So let me show you how to access that.

First, you will want to in a browser access Atomic Learning from the following webpage: apps.butler.edu/atomiclearning.

It should prompt you for your Butler credentials, and of course, I’m logged in so I’m already there. What you will do here is you can actually search for Outlook to find things. That maybe haven’t been covered in a CAT video or in a CAT training session that you’ve been to. You’ll see here there’s Outlook 2010.

I can click that, and it’s going to take me to many sessions all about the different things I can do in Outlook.

The good news gonna able scratch surface talking easily secure email using new investments unveiling Ignite, within Office 365 partnership Azure RMS, secure encrypted email. So, just quick show hands, many know use IRM? How many use OME? How many use RMS? And How many idea three acronyms mean? All right good, okay admit.

So rights management services, information rights management, Office 365 message encryption. These number different technologies built Office 365, built top Azure RMS platform. With goal helping protect safeguard sensitive documents email communications flow Office 365.

And think email encryption protecting sensitive communications, really shortage motivations start thinking today. Whether large number high profile email hack attacks taken place making headlines seemingly every week. Whether ever-evolving requirements achieve privacy regulatory compliance.

Again, protecting gets communicated email even important. And adding complexity challenge fact cloud mobile world, border data information sit, longer edge firewall. It really just everywhere, real shortage reasons protect sensitive information email.

And email encryption around a long time, the breakthrough. And help mitigate risk many, many years. You certainly shared us number challenges faced In efforts try to implement email encryption scale users people communicate. First told us, hey pretty complex set, a lot moving parts.

And get set apps keys stuff implemented deployed, often hear users difficult use. You also shared hey, encrypted email often inconsistent experience decades.

Type something click sends, usually recipient end, something different go. For the sender, may extra steps need to add extra layer protection. And cases extra layers protection may incompatible devices, email apps, users, recipients trying use.

And last least, users may always know use email encryption. think put lot burden users right thing, cases users trying right thing. But asking things extra beyond normally done write type email message outside one’s higher sensitivity.

So today Ignite conference, want share hoping attack address lot pain points shared us around email encryption.

The value proposition wants land secure email works across devices, apps, applications use anyone wishes to reach. Whether folks inside organization today use IRM inside organization inside Office 365 tenant, works well.

But often breaks try thing people organizations, business partners. And even challenging try reach customers may using commercial mail service Office 365, may Gmail, may Yahoo!Mail, Outlook.com or Hotmail.com. So goal really making seamless easy users protect mail importantly ensure recipients receive read respond emails without additional friction.

So? Well, Office 365, together Azure information protection team, combined make number significant investments.

First, want to remove complexity getting started.

If tried use information rights management IRM today Office 365, may aware bunch steps need to go wire start working. We gonna remove complexity automatically enabling customers.

We also going add support BYOK. Many given us feedback hey, really love use key materials used help protect messages versus Microsoft issued key.

Well, shortly something available well. Secondly, terms attacking whether protect messages wanna make simpler users either manually protect the message, believe the lot will take place automatic protection. Let use power intelligence service things data loss prevention identify content inspection sensitive.

Really taking burden users way deliver promise third area investment. Which ensuring, automatic protection one users manually press protect button, high confidence recipients messages actually read.

Probably important part. So number investments starting talk today, many coming. We talked little bit automatically setting RMS. If already familiar IRM OME, demonstrate moment really taking best IRM combining reach OME single solution.

And includes working Office 365 tenants well reach scenarios BC hosted Office 365 platform. A value proposition wanna make today, hey, use Outlook, just doing work. There need install additional apps go additional steps. Imagine ease use users use familiar app Outlook, whether desktop, Mac mobile device, send receive protected mail without change way get things done. And many things talk thought best thing show demos.

So case gonna talk three pain points shared us existing RMS, IRM OME. One works inside the organization.

The second one necessarily works mobile email app choice.

And the third area necessarily thinks to reach customers, Office 365 protected messages. So take look will work. So, logged Contoso Corporation, Garth, marketing director.

And common scenario, working new product launch sensitive information want the safeguard to protect, still need work securely collaborate folks. So press release sends weeks time. going include new project team Office 365 group, well adding Riley, member Woodgrove Media.

He different Office 365 tenant, different Office 365 customer, supercritical participating, PR consulting firm help us make sure nailing messages press release. And highlight aspect shows, really sensitive wanna leaks, going manually apply Do Not Forward policy click Send.

Now normally, folks within organization trouble reading the protected message. But already set complex trusts federation Contoso Woodgrove, Riley different experience. So switch Riley, wait message go internet, important note part work removing need set

Manually set trust just gonna implicitly. And surprising, fact message Garth. And even though two different tenants, forward permission noted info bar fact try forward message unable.

Double-clicking attachment, hopefully, expect, documents, just mail message also rights management protection, encryption rights restrictions. And, see permissions applied Riley. And, Riley easily responds back say, looks great.

So just, demonstrated Wright management work box whatever moral equivalent Cloud two Office 365 organization. But another pane point shared us fact necessarily work users mobile devices. And Jose switch iPhone, talk Allie.

She member Contoso, works organization Garth go, love everyone use Outlook mobile app, much performs native mail app experience inside IOS.

And past tried to read the protected message using say native mail client iOS Gmail client Android, many probably experience read the message. It says install bunch apps forth.

To help address giving new option Office 365 tenant admin switch call server-side decryption policy enforcement.

Using secured channel EAS, unenlightened mail clients really clients ‘ aware RMS still receive respond back protected messages.

So, case, protected message Allie received a message, member Office 365 group see attachment. also, see Riley response. And message different way native mail app informs Allie. Just saw Riley note Outlook said hey forward protected. We added little banner says company protected message Office 365.

Now, Allie still productive go, Reply All, say take. And click send. But remember, forward the message, fact tries forward a message, Include attachment little bit salacious information. She wants share friend Sophia outside organization part mail thread clicks to send Office 365 service side will enforce the policy.

And just moments see Allie will get message back service saying permission send message fact message sent. And, nondelivery port explains Allie permission send a message. So, something optionally available.

And Jose switchback device? This something will optionally available turn users syncing Office 365 client. Jose, switch back number one?

Thank just close part demo. wanna show entire mail thread even though went BB, also enlighten native mail app, communication whole time, protected message.

Excuse, thread protected even though different participants. So think far? All right.

That coming soon. Yeah, great question, hey box today. What showing today hope customer preview end calendar year start rolling Early Q next calendar year. At end deck, actions participant preview program.

So the last demo wanna show final pain point. Reaching people Office 365. And, lot people top Office 365 great, fluid experience. But also no need to communicate customers partners may be using Office 365.

So case, Garth, wanna reach freelance writer see the help marketing collateral upcoming launch. Now, Sophia single person. She single company person, Office 365.

She uses Gmail account even though manually protecting message going Sophia Gmail. Because company Contoso crafted data loss prevention policy looks sensitive terms things bad leaks, case Project F code name new product release.

Then click send, service will automatically protect message behalf. anything. And, reasonably high confidence recipient experience fluid. So take look Sofia. So switched Google Chrome, signed Sofia Gmail account. When click refresh sees message Garth come.

Again used IRM today try to send someone outside organization IRM message probably familiar experience. It pretty jarring something allows recipient quickly read response message. Well, new experience providing. A new, clearer message.

We gonna allow customize, example. Put company logo things. Because of Google Chrome Gmail RMS aware, know decrypt native message attachment. This another IRM mail.

This OME, may familiar, Is completely different solution uses HTML attachments posted back service, blah, blah, blah. Instead, message normally sees IRM message. The difference added new temporary web view link devices RMS aware.

Say example, Sophia syncing mail Outlook Client iOS. That RMS aware app able render message just saw Allie Riley, Riley Garth appropriately Outlook Outlook web. So click gonna show another set investments integrating common federated identity providers.

In case, know Sofia coming Gmail account giving Sophia, option sign using Google account, still use one-time passcode chooses. When clicking sign tap sign Google account, probably familiar screen ever gone online properties allow sign Google, Twitter, Facebook MSA.

 Here, one – time consent, saying going allow Office 365 basic details information.

When click Allow, just moments, will see message render inside web viewer.

And important thing look actually send forward message someone Google enforced. And see, actually grayed. see message restricted. Right, easily respond without taking many extra steps.

In fact, next time receive a message back Garth, just click the link, goes fluidly right message without additional steps. Pretty cool? All right.

So think almost time great call action rest today going forward. One, big part secret sauce behind Azure RMS good colleague, Goggin, partner crime Azure IP team. We want strongly recommend start thinking migrating enabling Azure RMS.

Particularly lays foundation interested things BYOK. The second thing, customer preview coming end calendar year. And interested joining seeing well investments making next three-six months, just simply send us to email ProtectEmailPreview @microsoft.com.

Sign in Hotmail allows you to customize the interface, change the structure, layout of Outlook. So if you want to have a better experience, you can read instructions on how to log in and then you can change the Outlook at your disposal. The procedure is simple, but we will give you the most detailed information so that everyone can understand it.

The changes you can make are:

  • Choose how the reading panel of your messages will be displayed, or if you want to hide it.
  • Select the aspect of the letter to be seen: the first sender, then the subject, or vice versa.

    Choose which aspects of the messages will be seen:  first sender, then subject, or vice versa. As well as configure the preview of them…

  • Choose how the message will be organized in your conversations: new messages at the top or bottom.
  • Arrange your tray so that higher priority messages are displayed in a different tab, in addition to selecting the criteria by which they will be organized (date, sender, importance, attachment, subject or message size).
  • After viewing the guide, you can change the theme of your account. You can choose between placing a single color or an image as the title, the theme including the colors will dominate in your inbox.
  • Other changes, such as font size, are made in the browser settings you use.

How to change the layout of the Hotmail.com inbox

  • Access the main page by typing “Hotmail.com” in the search bar of your browser.
  • Log in, entering your email address and password. If you are still not sure how to do it, enter the tutorial on how to login Hotmail.
  • Once inside your account, select the Setting gear in the upper right part of the screen.
  • In the drop-down menu, select “Display settings”. A menu will appear where you can configure, Click “Reading panel”. And you can either show the reading pane on the bottom or even hide it all together.
  • Click OK. Now you have a new layout.

How to change the inbox theme

  • Access the Hotmail page and log in with the help of the tutorial how to sign in Hotmail.

  • Click on the Mail settings (the gear button) and select “Change theme”.
  • All the options of themes and colors that you can choose to personalize your mailbox will appear in a drop-down menu.

  • Once you click on the subject of your preference, you just have to select “OK” and the changes will be made automatically.

How to change the order of received messages

  • Access the page with the help of the tutorial of how to log in to enter your Hotmail mailbox.
  • At the top of your messages, click on “Filter.”

  • A menu will be displayed, where you can choose which messages to apply the filters and if you want to activate or deactivate the Priority message tray. You can also choose how to sort them and how they will be displayed.
  • Changes will be made automatically, the options that are activated will be shown with the popcorn.
  • The next time you receive messages, they will be displayed in the way you have configured them. You can change the look of your account whenever you want.