Today, we’re going to be adding buttons to our quick action ribbon in Outlook 2016. Maybe you have certain features in Outlook 2016 that you use all the time, but they’re buried in menus, mouse clicks, and buttons. Now, I’m going to show you how to enable your favorite features with the click of a button.

In our example, I will be adding a Choose Form button to our Home tab, enabling quick set-up of a form email. Let’s remedy that.

Open Outlook 2016, and this may work for Outlook 2016 as well.

Click on the file tab. On the blue sidebar, click Options.

Under the Outlook 2016 Options windows, click Customize Ribbon.

We want to put our new button right next to the New Email button. Under the customize ribbon Main Tabs window, highlight the Home (Mail) tab.

Click the New Group button beneath the window, and you’ll see the New Group (Custom) option appear.

To re-order where this option appears, left-click your mouse on the option, and drag it into position. I’ll put it right under the New options.

Let’s rename our option to something more descriptive. With the option highlighted, and remember to left-click your mouse on it to highlight, click the Rename button. Or You right click on New Group (custom), then click Rename.

Up comes a window of icons and a Display Name field to enter your new name. The icon won’t have room to show in this instance so, leave it at the default.

I’ll rename the option Form Emails. Click OK and you’ll see your option has been renamed. Now we need to add a command to our new button.

Under the Choose Commands from the drop-down menu, select All Commands from the drop-down menu.

We will be looking for the Choose Form command today. Scroll down until you find the Choose Form command. They are listed in alphabetical order for easy reference. Highlight the Choose Form command.

Ensure the custom button we created is highlighted. Now, click the Add button in the middle of the window. The Choose Form command appears under our New button.

Now, if you want to have a custom icon for your new command, open the Form Email item, click on the Choose Form option, and then click Rename. Highlight the icon you like, and click OK to close the window.

I chose the one that looks like a martini glass. Two olives, shaken, not stirred. Click OK again to close the Customize the Ribbon window and you’re back at your Outlook 2016 main window.

To see our customized button in action, click on it. Our Choose Form window opens We can select User Templates in File System highlight the form email we want to send, it can be Hotmail, Outlook, Gmail or Yahoo!mail, and select OK.

Up pops our template faster than an internet troll on a Yahoo news article, and that is it. You’ll save a couple seconds each time you use the button, which can add up over time. And with all of that extra time, you can spend it with your family or enjoy a delicious martini, as my custom button suggests.

Remember, always drink responsibly and only if you are of age.

If you are wondering why I didn’t make a button to go directly to User Templates in File System, it is not a listed command in our Customized Ribbon settings.

I encourage you to explore the Customize Ribbon settings to get Outlook 2016 set up exactly the way you like it.

Keep in mind that you can also customize the ribbon for other Microsoft Office products, such as Word, Excel, and Powerpoint. There is also the Quick Access toolbar which you can customize with the same commands. As always, thanks for reading, and I’ll see you next time.


It’s time for vacation. You’ve earned it, and this year, you’re going somewhere nice. Vacation is over. You dread coming back to work and finding a stack of unanswered emails in your inbox. Pushback against that sense of impending doom by setting your out-of-office replies in Outlook. Follow along and I’ll show you how.

Open your Outlook email program, you must login Hotmail or Outlook before (you can learn how to login Hotmail here). Left-click on the File tab at the top of the screen. Left-click the Automatic Replies button.

The default is set to “Do not send automatic replies”. Click the “Send automatic replies” option.

To send the replies, only during a specific time range, check the “Only send during this time range” option.

Then, set your start time and date, followed by an end time and date.

Next, compose your message in the “Inside My Organization” tab.

You can change the font, font-size, color, and other options for this message. This message will be sent to anyone who is part of your organization’s domain.

If you would like to send auto-replies to senders outside your organization, click on the Outside My Organization tab.

Click the “Auto-reply to people outside my organization”.

Choose whether to send auto-replies to only your contacts, or to everyone outside your organization who sends you an email by clicking the appropriate option.

Compose your message for the “Outside My Organization” tab.

Now that you’re done setting up auto-replies, let’s take a look at the Rules… option. These rules allow you to specify actions on incoming messages while you are out of the office.

Left-click the Rules… button. Click “Add Rule…”.

From the Edit Rule window, you can set a variety of options that incoming messages must meet before a rule is applied.

  • From: specify a sender’s email address to act upon by clicking the button or typing the address in the field.
  • Sent to…: If the email is sent to someone else as well as you, you can specify their email address here.
  • Sent directly to me: check this option to auto-reply when email is sent directly to you.
  • Copied (Cc) to me: check this option to auto-reply if you are on the Cc: line of a sender’s email.
  • Subject: specify that email must contain a specific subject before you auto-reply.
  • Message body: specify that the email must contain a specific message before you auto-reply.
  • Do not process subsequent rules: tell Outlook to stop applying rules to the message after this one.
  • Advanced: specify additional conditions an email must meet such as size, date received, importance, sensitivity, the presence of an attachment, or exclusion based on matched criteria.

Once you’ve specified the criteria an incoming message must meet to have rules applied, we need to tell Outlook what to do with these filtered messages. You can perform the following actions.

  • Alert with: which shows a text message or plays a sound that appears on your computer screen.
  • Delete: to send the incoming email straight to the trash.
  • Move to: filters the incoming message to a specific folder.
  • Copy to: copies the incoming message to a specific folder but also leaves it in your general inbox.
  • Forward: forward the incoming message to another person or people. You can leave forwarded messages as they are, or include them as an attachment in another email.
  • Reply with: you can set up a custom email template to reply with that differs from the message that we set up earlier or
  • Custom: if you have installed third-party add-ins with custom actions, you can select them here.

Once you’ve created the applied actions for your incoming message, click “OK” to go back to the rule management window.

You can rearrange the rules in the order you want them to run, with the top-most rule running first.

When you’re done organizing your rules, click “OK” to go back to the automatic replies main window.

Once you’re satisfied with your setup, click “OK”.

That’s it.

Go enjoy your vacation. Leave the world of work behind for a while. Enjoy the good things in life.

Do me a favor: if you got something out of this, share it with someone else who might find it useful. You can bookmark my website, as I promise to keep putting out new information all the time. As always, thanks for watching, and I’ll see you next time.

Today I’m going to show you what to do when you need to reset your Hotmail password. But you don’t have access to your security contact information such as your cell phone or an alternative email address.

Go to account up and sign in using your phone number, Skype ID or email. If you’re using an email to sign in it could be an email like,, or

If you’ve forgotten your password, you can click I forgot my password link at the bottom of the screen.

Click I forgot my password and click Next.

You’ll be prompted for the CAPTCHA to make sure that we can verify you are not a bot and you are a human.

If you do not have an alternative email, phone number or the Authenticator app, that Microsoft can send a code to or if you cannot use any of the password reset options. Select I do not have any of these on we need to verify your identity screen.

Follow the steps to access the online account recovery form. You can select I do not have any of these, click Next.

The email that you’re being asked for here is not the email that you’re trying to recover, click Next.

To make sure that we have the correct email, we will need to send a code to the address and ask you to enter it, click verify.

Next, you will go through the form with a series of questions, some of the tips for filling out the form.

Then Answer as many questions as you can and provide as much information as possible.

Use the information provided when you first created your account or when you last updated it. Submit the form from a computer that you frequently use.

And keep in mind that your email address may be country specific.

For example, if you created your account in England, your domain would be instead of

After you reset your password go to and sign in. Then Click security and click update security information.

And there are a number of ways to secure your account. And Microsoft highly recommends you to have more than one.

We also recommend that if you are concerned that someone may have access to your account, check for unfamiliar charges on your account for your bank statement.

To learn more about how to review changes on your Hotmail account password, follow my website.

Welcome to Today I’m going to show you how to delete your Hotmail account.

And before I do, I just want to let you know it’s one of the most complicated processes of deleting an account that I have seen. I don’t know why Microsoft makes things so incredibly complicated but they do. So just bear with me and be sure to follow the instructions closely.

Okay, basically what you want to do sign in Hotmail account and go to Account Settings then you go to Close Account.

Delete Hotmail 1

And you can read this stuff it’s fine, put in your password and I think this will be the last step to close. Then you go to this page and you want to hit OK no you don’t!

Delete Hotmail 2

You don’t want to hit that right way you want to hit this link, this hyperlink, deactivate your or Hotmail account.

It’s going to take you here:

Delete Hotmail 3And you just select a reason why you want to delete your email messages.

Which it was, click deactivate account, and your account has been deactivated.

That’s great! Now we got to go back to the Account page, you can log in again.

Go back to Close Account, put your password back in again, and hit OK. Now your account is still not deleted. You can believe it or not you have to leave it inactive for a period of I believe ninety (90) days.

That’s basically it, that’s how you deactivate your account. If your account has been hacked and that’s the reason why you’re doing this let me know.

Because I’m going to do more research into how these accounts get hacked. And why and how to get around that. So thanks for reading and have a nice day!

Hi friends and welcome again. This is a short tutorial on how to hide your Email Address from the Sign-in screen. If you are seriously concerned with your privacy and do not want to show your Hotmail, Outlook mail address openly on the Sign-in screen, then you can apply a few simple steps to hide your Hotmail email address.

By default, Windows display your email address on the sign-in screen, if you are using Microsoft Account login into windows instead of a Local Account.

Click the Start button and then click Settings. Click Accounts icon and then from the left side pane click “Sign-In options”.

Scroll down a bit and under Privacy option turn off the option “Show account details (e.g. email address) on sign-in screen”.

Now, the next time at Sign-in screen Windows will no longer display your Hotmail or Outlook email address.

Hope this short tutorial will help. Thanks for reading and take care!